Monthly Archives

July 2020

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Legacy ERP Solutions ‘Move Too Slowly,’ Say Experts

By | Acumatica, Cloud ERP

Modern Acumatica ERP Is a Better Choice than Legacy ERP for Manufacturers and Distributors

 

According to the expert research analysts at Forrester Consulting, legacy ERP solutions “move too slowly for today’s pace of business, lack the real-time insight necessary to drive key business decisions, and drag down [businesses] with unnecessary complexity.” (Ouch.)

Clearly, legacy ERP poses a problem in the modern business landscape… but what should a busy manufacturer or distributor use instead?

Find out when you download the new, complimentary report from PC Bennett, so you can investigate the Total Economic Impact of Acumatica.

Why Download the Report?

This in-depth report from Forrester Consulting not only carefully tracks the challenges modern manufacturers and distributors experience with their legacy ERP systems, it also carefully tracks the costs associated with running legacy ERP.

With this information in place, the experts at Forrester are able to state hard-number savings, gains, and a predicted ROI for modern manufacturers and distributors who are considering switching to a modern ERP like Acumatica.

What Is in the Report?

When you download the report, you will receive a clear summary of Forrester’s findings, including their in-depth case studies of four companies across various industries that made the switch from outdated, inefficient ERP (or no ERP) to modern Acumatica Cloud ERP.

When you have finished reading this report, you will understand the precise predicted savings and benefits that Acumatica offers when it comes to:

  • Maintenance
  • Support and licensing
  • Improved sales
  • Increased profits
  • Time savings
  • Marketing efficiency
  • and more…

The Total Economic Impact report also predicts the total costs of running Acumatica, so readers like you can clearly understand the costs, benefits, agility impacts, and risk factors involved in transforming your company with modern, Cloud ERP.

Read the Report to Discover How Acumatica Can Beat Legacy ERP

Making the leap to a new ERP solution is a large investment of your time and money. As a business leader, you know that you should ensure you have completed comprehensive research before making your decision to switch to a modern ERP like Acumatica.

The Forrester report uniquely helps you understand the numbers behind the experiences of real companies that transformed their operations with Cloud ERP. The report should be a key factor that helps you make the best choice about your next steps.

Get fast facts when you access your free copy of “The Total Economic Impact of Acumatica.” 

 

PC Bennett Solutions offers a personalized, full-service experience for customers by implementing business management technology. Through a hands-on approach, PC Bennett Solutions helps companies get the most out of their software system. The team provides training, implementation and customization of Acumatica. Headquartered in the Seattle area and with offices in Dallas, PC Bennett Solutions is one of the largest exclusive Acumatica resellers. For more information, visit www.pcbennett.com.

Featured image showing business people discussing costs for the Comparing the Value of Annual Maintenance for On-Premises ERP vs. Cloud Updates blog from PC Bennett

Annual Maintenance for On-Premises ERP vs. Cloud Updates ­- Comparing the Value

By | Acumatica, Cloud ERP

Is Annual Maintenance for On-Premises ERP Worth the Cost? Find Out.

 

Let’s be revolutionary here. Let’s think outside the box. What if you didn’t have to pay annual maintenance for on-premises ERP anymore?

Ready to get truly innovative? Imagine this: What if, by eliminating annual maintenance fees, you had the opportunity to implement exciting, cutting-edge updates including the latest in AI, Machine Learning, and Robotics technologies?

If this sounds like a great deal to you, it’s time to compare the value of annual maintenance for on-premises ERP vs. the cloud update model from a leading Cloud ERP like Acumatica.

How to Compare the Value of Annual Maintenance vs. Cloud Updates

When comparing and contrasting the value of annual on-premises maintenance versus the value of cloud updates, there are two main areas you need to focus on: what you pay and what you get.

What You Pay

Let’s talk numbers.

  • Annual Maintenance Fees Add Up to the Cost of a New ERP Every Few Years

As we all know, it’s expensive to invest in a new on-premises ERP. After paying the full costs for your solution and add-ons, plus training and implementation, it’s hard to justify spending any more for your on-premises ERP.

But spend you must, because each year you have to pay those annual maintenance fees. Without them, you won’t be able to access critical software upgrades, service packs, and tax updates, and you’ll be barred from learning resources and quite a bit of customer service.

Maintenance fees typically range from 15%-30% of your initial software purchase, which means if you spent $50K on your ERP, you’re looking at ongoing costs of $7,500 – $15,000 per year going forward.

That adds up.

In fact, if you do the math on those fees, you’ll realize that (in our example), annual maintenance for on-premises ERP means you’re essentially re-buying your ERP every 3-7 years. Unfortunately, however, you’re not buying a new ERP every few years… you’re simply patching and updating your aging ERP until it eventually reaches end of life.

You can think of this like the first nice car that you bought. It was great at the beginning, but eventually you started paying more money in tune-ups and repairs than it was worth in trade-in value because it was just so darn old and out of date. When you finally got a new car again, it was such a relief.

Like old cars, old ERPs eventually run into unfixable problems. At a certain point, that old ERP may break down and require an emergency upgrade – or the issues you face could be more insidious and costly over time, such as increased cybersecurity risks.

  • Cloud Upgrade Costs Are Included in Your Subscription Costs

This will be a short section because it’s pretty simple. Instead of complex math, you just need to remember that the costs of maintenance and upgrades are included in the subscription price of Acumatica.

No annual maintenance fee to speak of.

Yes, the subscription price will increase over time, as all subscription prices do, but not by much. Plus, since Acumatica doesn’t require a massive upfront software investment, it will take you a while to spend as much on your subscription-based Cloud ERP as you did initially on your on-premises ERP.

What You Get

This is where it gets really interesting.

  • Fees for Annual Maintenance for On-Premises ERP Don’t Deliver Many Benefits

Have you noticed that your on-premises ERP’s updates and upgrades have been pretty boring in recent years? For their mid-year 2020 release, one on-premises ERP announced a series of bug fixes for bugs that shouldn’t have existed in the first place.

I don’t know about you, but I’m rather offended at the idea of having to pay money so I can get repairs for things like a buggy password requirement, Word formatting issues, inaccurate financial values, error messages on common financial processes, and employee filing status errors. Those bugs are things that should be fixed regardless – annual maintenance for on-premises ERP should deliver more.

By the way, this is completely real. This is exactly what maintenance fee payers for a popular on-premises ERP can look forward to accessing in June 2020.

Not surprisingly, this same on-premises ERP has a less-than-exciting software update planned for the end of this year, in which they’ll finally implement minor changes users have been requesting for years, such as copy/paste abilities, additional form fields, and a bigger print preview window.

Yawn.

Remember that math we talked about earlier, in which it became clear that business leaders with on-premises ERP are essentially re-buying their ERPs every 3-7 years? That means that, best case scenario, those on-premises ERP users are making a massive ERP re-investment every few years… so they can get tax updates and the ability to copy/paste.

Is that really worth it?

  • Cloud Upgrades Deliver Cutting-Edge Capabilities

Cloud upgrades and updates include all the boring stuff that you pay for with annual on-premises maintenance fees like bug fixes and UI enhancements, but if you choose the right Cloud ERP, those updates also include a lot more.

For example: Acumatica 2020 R1, released earlier this year, included:

  • Machine-learning-driven expense entry, which automatically captures and enters expense data from a picture of a receipt
  • Fully-native, fully-supported eCommerce integration
  • BatchMaster, QA, and JAAS manufacturing integrations
  • Data mining benchmarks for the construction industry
  • Robotic Process Automation integrations to streamline manufacturing and warehouse operations
  • Paperless picking using the Internet of Things (IoT)
  • Embedded PDF editing, saving you from the task of downloading a local copy of a PDF, just so you can edit or sign it
  • AI-driven image tagging, so you can upload photos into your ERP and have them automatically searchable

All of those updates were included with the subscription cost of Acumatica and, best of all, users could choose when it was most convenient for them to receive these updates.

If we return to our car analogy, the included upgrades in Acumatica’s Cloud ERP can be compared to leasing a nice, new car over time – a car that you can upgrade every 6 months to have the latest cutting-edge technology, the best gas mileage (or range), and the zippiest handling. (And, because I couldn’t resist: it’s also a car that delivers unmatched mobility because it can go anywhere at any time! Get it?)   

Remember also that Acumatica will be coming out with another round of leading-edge updates in a few months for their 2020 R2 edition. That will also be included in the subscription cost.

Are Your Costs of Annual Maintenance for On-Premises ERP Worth It?

If you’re considering an ERP upgrade because you want a more agile, more modern, more cutting-edge ERP with great performance, you may want to reconsider your outlook on maintenance fees. In today’s cloud age, you don’t have to keep paying annual maintenance fees to get very little in return.

As I said in the beginning of this article: Let’s be revolutionary. Let’s think outside the box. Let’s be innovative.

Let’s start talking.

 

Contact the Cloud ERP experts at PC Bennett to discuss the value your business could realize by switching to Acumatica Cloud ERP.

 

PC Bennett Solutions offers a personalized, full-service experience for customers by implementing business management technology. Through a hands-on approach, PC Bennett Solutions helps companies get the most out of their software system. The team provides training, implementation and customization of Acumatica. Headquartered in the Seattle area and with offices in Dallas, PC Bennett Solutions is one of the largest exclusive Acumatica resellers. For more information, visit www.pcbennett.com.

Acumatica Cloud ERP Shipping Container Management

3 Ways Shipping Container Management (SCM) for Acumatica Can Improve Operations

By | Acumatica, Cloud ERP

Now more than ever, delays in product shipments to customers, or running out of products because of a late shipment are going to hurt your business. Knowing where and “when” your containers are is critical, and managing that information in a static spreadsheet or on a whiteboard is not going to keep you competitive.

What Shipping Container Software Will Do for You

  1. Allow you to track your shipping containers from the minute they touch the water until they reach your warehouse.
  2. Update the status of your inbound products (have they been held at a port, are they delayed or damaged, etc.)
  3. Capture all of the landed costs for your shipments, either by individual container or set of containers or a master container.

How Does Shipping Container Management for Acumatica Work?

PC Bennett created shipping container management solution so that you will always know where your goods are and so that you could quickly and easily calculate costs.

Acumatica Cloud ERP Shipping Container Management 1

We start with either Inventory on Hand or a Purchase Order. Based on the assets, we create a Container Order. We can tell the system where the goods are coming in from (either based on a warehouse transfer or based on a purchase), and the software will automatically create your in-transit inventory, and assign a Container ID. You can easily check a box if you want to make this a Master Container.

Once your Container Order is In Transit, you can manage all of the dates, enter any holds, receive the container, add landed costs and more.

You also have the option to create Master Containers that will track a group of containers inside it. This allows you to spread landed costs across some or all of the containers within the Master Container.

Where Do I Access Shipping Container Management for Acumatica?

SCM for Acumatica lives right inside your Acumatica instance. You can access SCM through either the Purchase Order or Manufacturing modules. No extra “system” to log into or learn.

What else can I do with Shipping Container Management for Acumatica?

  • Set the priority of the containers.
  • Track date of the order.
  • Set up multiple Container Types and multiple Warehouses.
  • Choose shipping line from a dropdown menu or add your own.
  • Specify the Vessel name and Freight Forwarder.
  • Include additional details about the Shipping Container in the Description area.
  • Set an expected Ship Out date, and track Actual Ship Out dates.
  • Automatically calculate the container payload if you have the weight and volume.
  • Use our mass processing feature to move multiple shipments from one stage to another.

Acumatica Cloud ERP Shipping Container Management 2

What about Reporting?

Shipping Container Management allows you to sort and filter your data any way you like. Just check a box to see:

  • Only those orders that are still open.
  • Containers that are coming from Singapore.
  • Containers that are disembarking from Seattle.
  • Open orders by destination or warehouse.
  • And many, many more

You can also easily export any of the data to Excel to create pivot tables, graphs and in-depth analysis.

Learn more about how Shipping Container Management for Acumatica can help you get a handle on where and when your In-Transit Inventory is.