Custodial Care Cash Management Software

For organizations with the fiduciary responsibility for managing and tracking money for persons under their supervision. This could include in-patient mental health facilities, facilities that supervise developmentally disabled individuals, prisons, juvenile detention facilities, etc. PC Bennett provides a comprehensive solution to this challenging responsibility.

Flexible Setup and Configuration

System-wide settings with Facility-level and Client-Level overrides

Restitution Withholding and Payment
Cost of Care Deductions
Personal Needs Allowance
Over-Earnings Deduction
Over-Resource Deduction
Spending Limits
Petty Cash Withdrawal Limits
Account Overdraw Rules and Limits
Intra-Facility ‘Wage’ Rates
Facility Locations & Rooms
Multiple Unique ID’s
Multiple Accounts per Client (Banks Accounts and/or Intra-Facility Accounts)
Witness Requirements for Client Transactions
Sources and Uses of Funds
Vendors
Scheduled Recurring Payments

Comprehensive Transaction Processing

Mass Import / Processing of Checks Received / Deposited
Mass Processing of Checks to Vendors (Recurring, Ad-Hoc, Automated)
Pooled Bank Account Interest Allocation
Account Transfers & Adjustments
Informational-Only Transactions
Rules-Based Distribution of Funds on Move/Discharge
Streamlined Import/Entry of Intra-Facility ‘Wages’ Earned
Petty Cash Withdrawals / Change Returned / Receipt Tracking
Simple Reversal of All Client Transactions (Controlled by Security Configuration)
Lump-sum Payment Deferred from Cost of Care Deductions

Reporting

The system comes with a fully-functional Report Writer module plus a Generic Inquiry tool. It also comes with multiple Pre-Built Reports and Inquiries, including:

Account Summary By Client – For a specified date, shows account balances by Client.
Report to Guardian – For a specified date range, a statement of account activity, along with the beginning and ending balance for each client assigned to a guardian. Includes both a Summary and Detail version.
Client Statement – For a specified date range, a statement of cash activity, along with the overall beginning and ending balance for each client.
Sources and Uses of Cash – For a specified date range, shows the Number and Dollar Amount of each type of transaction by Source/Use of Funds types for each client.
Client Discharge Inquiry – Shows the Status of Clients currently in the Move/Discharge process.
Detailed Inquiries of Client Activity by Date Range:
- Cost of Care
- Over-Resource
- Over-Earnings
- Restitution Payments
- All Transaction Details

Testimonials

We implemented Acumatica and with the help of Acumatica, reached out to PC Bennett. We met Tim, highly impressed with him. Tim said all the right things, knew his stuff about automotive companies, using the BigCommerce edition.

– RPUI

Feels so right to be with them (PCB), you don’t see a partner that chooses one platform. Extremely ballsy. For a company of her stature, to choose Acumatica says a lot about the faith in the platform and its future.

– SG Racing

We challenge Patricia and her team. She probably bangs her head after talking to me, but we have that in common, that tendency to never be satisfied with good enough, to keep asking the tough questions to ultimately get to a better place. I love that about her. And she’s built a team that emulates that.

– Auto Action

They (PC Bennett Solutions) just know Acumatica so well. Their depth of knowledge was great, and working with owner Patricia Bennett was the same; everyone has been so helpful.

Beth Morrisey
VP of Finance and IT | Danforth Pewter

Game changer for us was the ability to set-up a Finished Good Item with its Bill of Materials, issue a Production PO, and issue several component level POs from various manufacturers that are all tied together. No more manual reconciliation.

Bob Bourriague
COO at Ubio Labs, Inc.

Flexibility in customization, unlimited users, support from our provider and access from any device were top reasons for our satisfaction.

Curt Norton
Controller | C&O Nursery

Our payroll requirements are unique, and a critical part of our buying decision was the ability to pay directly from an imported file vs manual data entry into the system. With payroll being time sensitive, this is a big plus.

Lilly Estrada
Human Resource & Payroll Mgr. | C&O Nursery